How to choose the right Aconex user role
Roles can be modified to suit your organizational and project needs, and users can have more than one role.
Understanding the different types of user roles and what capabilities each have make it easier when you’re adding new people to your project. Remember, by default, Org Admins and Project Admins are the only users who can create new roles and change the settings for existing ones.
A Document Admin manages documents on a project for their own organization. By default, Doc Admins are users with either a role of basic or basic +, who are also responsible for specific document control functions. If you have a user who needs to perform the following tasks, assigning them a Doc Admin role makes the most sense:
Project Admins are responsible for managing the way a project is run on Aconex. A project can have as many Project Admins as necessary.
Because Project Admins can change project-wide settings—which apply to all organizations working on the project—they usually work for the project-owning organization.
Project Admins for companies other than the project-owning organization can administer some settings specific to a project. However, these will only be applied to their organization's work on that project.
For more information, see the Project Administrator Guide.
Org Admins are a key role within Aconex, as they help manage user accounts, answer queries about logins, and more. Note that whoever registered your organization in Aconex automatically became the Org Admin, but you can change this.
If you're the person who’s likely to be managing Aconex's settings or configuring and assigning Aconex user roles for people in your organization, you’re likely to be an Org Admin. For more information on this role, see our Organization Administrator Guide.
While not an official role, people can also be given access to Aconex as a guest user if they don’t need full access. If you have someone who only needs to view files, transmittals, and Mail, a guest account might be right for them.
Someone who’s started on Aconex as a guest user can also be upgraded to a full account by an Org Admin.