Starting implementation – the first meeting
Who needs to attend?
We need people that are familiar with the project and its requirements – but it’s helpful to not have too many people at a meeting. In our experience, more people means decisions are less likely to be made.
But of course, the people who are there need to have the power to make decisions – so if you have someone who is responsible for document control or information management, they should definitely attend.
We can arrange a meeting for the other key team members later if required.
What you need to do
Think about the following before the meeting:
Project Details – Overview, phase (tender, design, construction etc.,) and start/finish dates.
Project Participants – Organizations, key contacts, and their roles and prior experience.
Information Management – How do you manage information outside Aconex (drawings, reports, specifications etc.), along with related correspondence (requests, instructions, advice etc.)?
Processes – What processes need to be managed? Are there any contractual obligations in relation to reviews and approvals for example?
Other Systems – Is there a need to integrate with other systems (e.g. an internal document management system)?
We’ll use all of this information to help configure Aconex in a way that best suits your project.
If you have some of the information listed above already documented, send it to your Aconex representative ahead of the meeting!