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Release 15.1.60

More improvements to Workflows
Audience: 
Release Number: 
15.1.60
Release Date: 
Sunday, 7 June, 2015

This release includes enhancements to the Workflows module, Connected BIM, Field Checklists and the Mail Search beta. It also introduces our Mail Thread beta.

In this release, we’ve enhanced the Workflows module so that review outcomes are displayed on workflow template pages. 

Project Owners can now choose to use default settings on new or copied projects. They also have greater flexibility when creating document auto-numbering schemes, now that the project code character limit has been increased.

In Connected BIM, we’ve made it easier to view the details of comments. And you can now capture and manage custom viewpoints within models, so they’re easier to reference later.

Field Checklists have been improved so you can more easily tell checklists apart—as of this release, checklists will be numbered.

If you’re using the Mail Search beta, you’ll be pleased to see that you can now view search results in the inbox as a single row per mail, which means much less scrolling for most projects!

Aconex Main Application

Increased flexibility in Workflows

As of this release, users who create workflow templates or initiate workflows will see some minor changes on the workflow template pages. These changes support future functionality which will provide more flexibility around the review outcomes applied to different types of workflows.  

Review outcomes displayed on Workflow Templates

When you’re creating a workflow template, you’ll notice a new section that shows the review outcomes available for use in the workflow.

New workflow template

Review outcomes displayed when Initiating a Workflow or Sub-workflow

When you’re initiating a workflow, you’ll see a new section that displays the review outcomes (and document status mappings, if they’re applicable) available for use on the workflow.

Review Outcomes displayed on Supplier Document Packages

When you’re creating or initiating a Supplier Documents package, the available review outcomes are now visible on the package template.

Review statuses in Supplier Documents

Project Owners now choose whether or not to use default settings on new or copied projects

Previously, newly created projects using Workflows were given a set of review outcomes which, by default, were configured to map to document statuses on entry and completion of the workflow.

Based on user feedback that showed the vast majority of Project Owners prefer to configure their own settings, we’ve changed the default configuration to give the Project Owner the choice to use the settings, or not.

Choosing whether to use default settings

Ensuring Supplier Documents packages don’t get stuck

For projects using Supplier Documents, we now mandate that at least one review outcome is set to “Completes Current Submission”. This new update prevents packages from getting stuck in a process which can never be completed.

The new Supplier Documents view

Increased character limit on project codes

To allow for greater flexibility in document auto-numbering schemes, we’ve increased the maximum character limit of the project code. Now Project Owners can configure project codes of up to 15 characters.

A new login option for the US1 instance

This release adds a new, Single Sign On option to the login page on the US1 instance (us1.aconex.com).

Once it’s configured, Single Sign On lets staff access Aconex using the same credentials they use to log into their company intranet or other networks.  What this means is that those companies’ employees don’t need to remember a separate Aconex login: when a person logs into the company network, they will be logged into Aconex automatically.

If your organization is interested in Single Sign On, please speak with your Aconex Representative or contact us.

Improved Connected BIM Comments detail structure

In this release, we’ve restructured the details in Comments so you can clearly view the initial request and all responses to it. Linked model stacks are also displayed, and you have the ability to change the linked models, too.   

BIM Comments detail

Capture and manage custom Viewpoints in Connected BIM

This release gives you the ability to capture and manage a list of viewpoints within your project models.

Now you can save points of interest within your models, so you can quickly refer back to that location later.

Setting up a sequence of viewpoints is handy for those times when you want to quickly reference specific viewpoints in meetings, presentations or on site.

Bug fixes

  • Email notification error bug: We’ve fixed a bug which caused either duplicate or no email notifications to be sent. This occurred when mail recipients combined English and Chinese characters in their names, and different recipients had different language settings from one another.

Aconex Field

Telling Checklists apart

Client feedback led to the latest enhancements in Field Checklists, which are designed to make individual checklists easier to identify and refer to.

Now, checklists are numbered with a unique identifier that appears on the checklists list page, checklists details page, and the checklists PDF report. Numbering starts at 1 for every project, and is unlimited.

Numebred checklists

More response types

This release gives inspectors more options for responding to checklist items. Based on customer feedback, we’ve added three new response types, which your Administrator is able to configure for the project. Available response types now include:

  • Yes/No/NA
  • Yes/No
  • Pass/Fail
  • Text input.

The text input field gives you the greatest flexibility. It allows a single line of text to be added, which is useful for capturing reference information, like drawing no., measurements, serial numbers, and more.

Using the Aconex Field app version 2.9.0 or lower? It’s time to upgrade

It’s important to update the Field app regularly so you can take advantage of the new features and enhancements we’re adding.

As of this release, we will stop supporting Field app version 2.9.0 and below. If you try to log in after this release and haven’t updated the app, you’ll be prompted to do so.

Mail Search beta

View search results as row per mail or row per recipient

In this release, we’ve introduced a new display option to the inbox for users on the Mail Search beta.  

Now each mail displays on a single row (previously, a row was displayed for every recipient from your organization).  If you wish to see the details of the individual recipients, you can expand each mail independently.

This will reduce the amount of scrolling required to work your way through a list of results, particularly when one or more of the mails includes a large number of recipients.  It will also increase the speed at which results are displayed, and make it easier to spot the mail you’re after.

You will be able to choose whether to view your results in “row per mail” format (the new default) or in “row per recipient” format.

Choosing the display option

This feature is available in the Mail Search beta Inbox as of this release.

Default view - row per mail, all recipients collapsed

Default view: row per mail, all recipients collapsed

Row per mail: click on the recipients to expand only that mail’s recipients

Row per mail: click on the recipients to expand only that mail’s recipients

… or choose “row per recipient” to expand the recipients of all mails in the search results.

… or choose “row per recipient” to expand the recipients of all mails in the search results

Mail Thread beta

As part of our ongoing effort to improve Mail, we’re making some major changes to the way the mail threads are displayed.

We’ve made a range of enhancements to mail threads based on user feedback, and we’re releasing these as an opt-in beta program. Here are just a few:

  • The thread has moved to the left, so many more items are now visible on the page.
  • For longer threads, you can scroll the thread items without affecting the mail you’re reading.
  • The thread doesn’t refocus when you click on a thread item, so you won't lose your place in the thread.
  • A selected thread item is highlighted.
  • The thread indicates if a mail is unread.
  • The subject and mail number for the initiating mail are prominently displayed at the top of the thread, so you can easily see how the thread items relate to the initiating mail.
  • It's responsive! If your browser window is too small to effectively show the thread, it will collapse automatically (and offer you a toggle to open it).
  • It offers a dynamic view of the thread’s depth, giving you an at-a-glance visualization of mails that are nested in the thread.

If you’d like to participate in the Mail Thread beta, you can request access here.

The Mail Thread beta