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Release 18.4.0

Saved searches and transmittal history in Packages, collaboration in Cost and extra details and filters in Field.  
Audience: 
Release Number: 
18.4.0
Release Date: 
Sunday, 6 May, 2018

OVERVIEW

Release 18.4.0 delivers on Aconex’s continuing mission to improve transparency and collaboration project wide.

In Packages you can now save your search filters and share with others across your organization.

Package Transmittal History shows you who’s sent what and when.

The new Shared Cost Workspace feature makes it easy to collaborate with other organizations on your worksheets.

Issue tracking and management in Field gets a boost with new advanced filtering options on extra details and the ability to capture extra details in your next PDF export. 

Note that items mentioned here may be released during this 30-day release cycle, rather than at its start. We also stagger the core release dates across the instances.

The core release dates in this cycle are as follows:
InstanceDateInstanceDate
AU1May 6|US2May 10
UK1May 7|ALDARMay 11
HK1May 16|MEAMay 11
AU2May 9|KSAMay 11
CN1May 10|US1May 13

Workflows

Export to Excel in the Workflow register was not showing the selected search terms used to generate the report correctly. For example, if you selected "Overdue" in the Step Status filter, it would not show in the export. We’ve now fixed this and your reports should look as expected.

The Workflow Review documents page was not supporting UTF-8 character set, which meant that Cyrillic characters were being displayed as question marks. No question, this has also been fixed.

Field

In Issues the “Extra Details” field enables you to capture additional data for each issue type, for example priority, discipline, material missing and so forth. Now, when you export issues to PDF format, the document will also include the information in these fields. Having all the data associated with an issue will allow you to prioritize, track and resolve it more efficiently.

In Issues, you already have the ability to associate Extra Details fields with one or more issue types. Now we’re adding the ability to filter issues on "Extra Details" fields as well. For example, you might want to set a priority for each issue (e.g. high, medium, low) and view only high priority defects.

Being able to filter on one or more project fields and values and using that in conjunction with existing filters like issues type, due date, status, etc. makes issue tracking and management a lot more powerful.

Check out our Support Central articles on using project fields and applying project fields to issue types.

Packages

When checking a range of packages, you’ll typically use filters to narrow down your search. Now you can save search criteria and easily find packages again, without having to set the filters every single time. You can also share the saved searches with your organization or across the whole project.

We are initially releasing this feature without the two permission settings "Share saved searches" and "Edit/delete shared saved searches". These will be implemented for Packages in a second step. For now, everyone will be able to share, edit and delete saved searches.

Package Transmittal History is a handy new feature. Now when you take a look at the Package Register, you’ll see right away if the most recent package version has already been sent. In the past you’d need to go into the Mail Module, filter by Package Transmittal and then try to find the right one – so this makes life much easier.

You can add the "Transmitted" column to the Package Register with "Add/remove columns" in your settings. When a package has been transmitted you’ll see:

  • a checkmark
  • who has sent the transmittal
  • the date it was sent
  • the transmittal number.

You can open a transmittal by clicking on the transmittal number.

As soon as someone from your organization creates a new version of the package, or someone from another org sends a new version, the checkmark will disappear. In the coming months we’ll add the ability to access the transmittal history, even if the latest version has not been transmitted and include the recipient and recipient's org in the transmittal history as well.

We fixed a bug that was happening when you tried to export a Package Register to Excel. If you had changed the column configuration, for example you’d added or removed a column, the exported file would not show the Administrator’s column in Excel.

Models

Users within the same organization that have the 'create model stack' functionality enabled can now also remove models. Previously, only the user who added the model could remove it, this just makes keeping your register organized a bit easier for everyone.

If you’re managing the flow of model information to the project team, you can now indicate if models are 'no longer in use'. Models marked this way display a warning message when loaded by users and give them a heads up not to use that model.

Cost

Now, when users need to collaborate on the cost worksheet with another organization or give contractors access to forms to complete their assigned tasks, they can do so using the Shared Cost Workspace feature. With Shared Cost Workspace you can give users access to a subset of the existing forms and functions in Cost.

The Cost Workspace Collaborator License type is dedicated to organizations that are working on behalf of other organizations and will be assigned by the Aconex Administrator as required. When the license type is assigned to an organization, the following three security profiles are automatically created:

  • Cost Workspace Collaborator
  • No Access
  • Organization Administrator.

The Cost Workspace Collaborator security profile gives the user permission to enter other org’s workspaces and adds the cost tab for the user to navigate to those other Cost Workspaces.

This release also delivers another round of general layout and styling enhancements as well as translation updates.