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Release 19.7.100

This month's new and updated features make it easier than ever to work on routine tasks in Aconex.
Audience: 
Release Date: 
Monday, 15 July, 2019

Models, Issues, Inspections, and Cost all have new or enhanced functionality that will help you collaborate with other orgs and users, and save you time on every-day tasks.

  • Edit a model’s coordinates in the viewer to fix misaligned models. 
  • Create mail directly from an issue to start a process, an RFI for example.
  • Add private attachments to contracts in Cost.
  • Create one contract change from several contract change events.
  • Find out which Package Types will be affected if you edit a Project Field.
Note that some of the items mentioned here will be released during the 30-day release cycle, rather than at its start. 

Contents

        Models | Issues | Inspections | Cost | Packages

Models

Editing a model's placement

Sometimes you have models that you want to view together, but when you open them in the viewer they don't have shared coordinates, so are misaligned. It's a bit like looking at a 3D image without 3D glasses. Well, that's how it used to be before we added the Edit Model Placement functionality. As a model stack's admin, you can use the Placement functionality to modify the alignment and rotation for all the models. This view can then be used by everyone in the project team.

To do this, open the Settings window and select the Model Placement tab. From here you can open the Edit Model Placement window using the pencil icon. Here you can update both the model's coordinates and rotation.

A model's coordination data on the Model Placement tab.
Edit Model Placement menu
Creating mail from an issue

We've added the ability to raise a process using mail, and to track this mail directly from an issue. This means you can create processes such as RFIs without leaving the Issues screen. The activity and history of all the mail you send is shown in the Related processes panel in the issue's Details panel, and each mail also includes a link back to Issues. 

To do this, open Issues and select the appropriate one from the list. Then scroll down to the Related process panel. Click Add mail to open a mail. Once the mail's been sent, you can see some of its details, such as process type, subject and date sent, under Related processes.

An issue's Details panel with Related processes highlighted.
Highlighted related processes
Here you can see the details of an RFI process in the Related processes panel.
Toggling clashes to highlight them in an issue

Wouldn’t it be great if you could view an issue's clashes more clearly in the viewer? From this release you can change how you see an issue by toggling the viewpoint between solid, transparent and wireframe modes. This means you can turn wire frame mode on or off to get a better view of the context of the clash. To use toggle mode, click on the eye icon in the Model viewpoint panel.

An issue in the viewer with the Model viewpoint and toggle options highlighted.
Exporting design issues to Excel

If you've ever wanted to export your design issue data, you can now do so using the new Export to Excel functionality. This creates a spreadsheet containing data such as Status, Issue Type, Created and Assigned details, and Comments. It also shows who the report was created by and when.

All you have to do is open Issues, then select Reports/Export to Excel. The downloads are pretty rapid, but can take a few minutes if you're exporting a lot of data.

The Issues screen with Reports/Export to Excel highlighted.
Design issue report in excel example
An example of a design issue data report in Excel.

Issues

Viewing issue pins on drawings in the Issue details view

From this release you can not only view issue pins on a drawing’s thumbnail in the Issue screen, but you can also open the drawing by clicking the thumbnail image. From here you can zoom in to see the pin's precise location, as well as see information such as the document's number, title, revision and version number at the top of the drawing.

An example of a thumbnail image with the pin highlighted.
example of a drawing
An example of a drawing showing the issue’s details and pin location.
Making project fields mandatory for issues

If you're using project fields, you can now specify that they have to be completed by making them mandatory.

If you're a Project Administrator, you can now choose to set one or more project fields as mandatory, for one or more Issue types. If you specify a project field as mandatory for an Issue type, this is enforced across the web, legacy Field application and new mobile interfaces.

To do this, select Mandatory in Field/Settings/Issue Types/Edit Fields.

The Issue Types panel with the Edit Fields options highlighted.

From there you can select the Mandatory tick box.

The Mandatory tick box.

Inspections

Adding issues, photos and notes to Inspection Checklists

If you're a Quality or Safety manager you'll probably find it useful to be able to edit inspections, either on-site or in the office. From this release you can do so by adding issues, photos or comments to checklists via the desktop.

Cost

Cost attachments - new functionality
Adding private attachments to contracts

In this release we've introduced the Attachments tab on the Contracts page. Use this to link to mail and documents directly from Aconex, and upload locally held files to the contracts selected. When you do this, the attachments that are saved can only be seen by your organization. 

To attach or link files, select the Attachment tab, then click on the Plus icon. This has three options: Mail linkDocument link and File. The first two are used to attach files from within Aconex. The third option is used to attach files from your computer or network using drag and drop. Once attached, you can see them in the grid. Their file types - for example PDF, PNG and Word - are shown in the File column. 

The Attachments tab with the attachment options and File column highlighted.
example of an attached file’s details
An example of an attached file’s details in the Attach File window.
Sharing attached files from Contract Changes and Payment Applications

If you're collaborating with users in other organizations on Contract Change and Payment Application drafts, you can share any existing attached/private files with them when the other org shares the Contract Change or Payment Application. Before this release, you could only select the Share option when you were uploading the file to the Contract Change or Payment Application. 

Attachments - Fixes and improvements
All Attachments tabs 
  • You can now select multiple files at the same time.
  • All screens now have the Type column in the Attachments sub-grid, making it easier to see which attachments are links, and which are attached files.
Attachments on Budget Changes 
  • The Attachments tab functionality has been added to the Budget Changes screen.
Contracts – sharing with downstream orgs

Do you remember the time when you created a contract without intending to collaborate with a downstream organization - and then had to spend time and effort recreating it so that you could share it? Well, now we've made it possible to do this with existing contracts using the new Share functionality. When you use this, contracts - even ones with payment applications and/or contract changes - can be shared with a downstream org.

All you have to do is select the contract in the grid and click the Share button. In the Share Contract window, choose a downstream organization and contact and select Share.

An example of the Contract Summary screen with the Share button highlighted.
The Share Contract window with the downstream organization and contact fields highlighted.
Creating single contracts changes from multiple change events

How much time would you save if you could create a single contract change from multiple change events in one go? Prior to this release, you were required create contract changes for multiple change events one at a time. 

Now all you have to do is find a contract's change event items, select the ones you want to include, then click Create Contract Changes. That's it, done.

The Change Events window with Create Contract Changes highlighted.
Other fixes and improvements
Viewing Contract Changes (Variations) from Mail
  • We've updated the permissions to allow all users access to Cost from Aconex Mail, no matter what your license type is. This means that if, for example, you're a user with access to variations, you can now link your mail to existing variations, and/or create a variation directly from a mail.
General
  • The bug that was causing a double-counting issue when using Request Revision and Retract Actions with Payment Application ( Progress Claim) has been fixed.

Packages

Fixes and improvements
Editing project fields warning message

You may need to edit a project field – but what happens if the field is used by a Package Type - and how do you know? Easy, because when you start editing a field you'll see a warning notification. This shows a list of all the Package Types that will be affected by your changes. Simple.

The Edit Field window with the list of items affected by the changes highlighted.

Release dates schedule

The release dates in this cycle are as follows, note this information is accurate at the time of publishing and is subject to change.

AU 1: TBCHK 1: 03/07KSA 1: 12/07MEA: 12/07AU 2: 10/07
UK 1: 15/07CN 1: 11/07US 1: 14/07ALD: 12/07US 2: 11/07