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Release 20.01.100

This month we've updates on accessing the Docs register from Oracle Aconex Mobile, adding and removing users from projects, and the ability to use custom multi-select fields in Packages.
Audience: 
Release Date: 
Tuesday, 11 February, 2020

Highlights:

  • You can now access and use the Docs Register directly from Oracle Aconex Mobile
  • We've improved the process of adding and removing users from projects
  • Cost has a new report you can use to show specific control element data
  • Custom multi-select fields can now be used in Packages
  • And for advance/API users – in March we're updating the Oracle Aconex OAuth token expiry policy.

Note that some of the items mentioned here will be released during the 30-day release cycle, rather than at its start. 

General

Removing users from a project

Project Admins can now remove users from a project in the Project Participants menu. Previously, project admins could only remove users by contacting Service Desk.

Before removing users, note the following:

  • You cannot remove ALL users from any one organization from a project - at least one full user must remain to ensure that the organization can still access their data. If you need to restrict an organization's future access to a project, consider setting them to online archive mode instead.  
  • You cannot remove yourself from a project
  • You need to be granted the following secured assets: Edit project settings and Remove project participants.  Your Organization Administrator may need to grant these to your user role.

To remove a user, go to Setup/Project/List My Projects.  Roll your cursor over the row for your project, until the ellipsis menu (three dots icon) appears. Select that and then Project Participants. Select the user(s) you wish to remove, then click Remove.

The Remove user button.
The Remove Users confirmation window.
Improvements to how project admins invite users to projects

Project Admins can now add users to a project more efficiently by inviting them individually or in groups. This gives you the following:

  • The ability to choose to send automatic email notifications to invited users by selecting the Send email notification in the Invite User window. You can edit this message as required.
  • If you want to invite more than a few users, or need to carry out a more explicit search, you can do so using the Advanced search option, which is also in the Invite User window.

We've also changed the following:

  • The action buttons Invite UserRemove User etc have moved to the left of the screen, above the list of user names.
  • You can resize/sort all columns in the user list.

To add users, go to Setup/Project/List My Projects. In the Project column to the left of the project name, click on the three dots menu and select Project Participants. Click Invite User to add and invite the appropriate users. 

The Project Participants menu option.

You can choose to send email notifications to users by selecting Send email notification in the Invite Users window. This opens the Message panel containing default invitation text, which you can edit as required.

The Invite User button.
The Invite user window.

Mobile

Viewing the Document register in Oracle Aconex Mobile

You can now access the Documents Register in Oracle Aconex Mobile. This means you can view, search, filter and sort project documents from your mobile device. From the Documents button, you can also download docs to use offline and review their metadata.

Fixes and enhancements
  • Russian users of the Mobile app can now use it in their native language. 

Packages

Configuring custom multi-select fields on package types

UPDATE

This feature is no longer available for RN 20.1. Please see future releases for more information on its availability.

Documents

Fixes and enhancements
  • Search using special characters – Keyword search has been improved by allowing you to use the asterisk (*) and underscores (_) as recognized characters in search terms.

Cost

New Control Elements Report for Cost

Ever wanted to create a report showing specific data about control elements, but without grouping them by WBS/Control Accounts? And without using the Cost Worksheet report? Good news then, from this release you can create, view and save Control Element reports.

To do this:

  1. Select Create New Report on the Cost Reports screen.
  2. At Report Type, choose  Project.
  3. Select Dataset/Control Elements.
An example of the Control Elements report.
Fixes and enhancements
  • We've fixed an issue where Configured Fields were not being summarized when using Work Packages. This means that the child records now sum up to the parent record properly.
  • We've upgraded the performance of the All Change Event Items grid.

API

Updating the Oracle Aconex OAuth token expiry policy

We are updating the Oracle Aconex OAuth token expiry policy in light of improved security standards and policies. These changes remove the need for you to manually re-authenticate every two weeks. However please note that OAuth access tokens will change from expiring after 24 hours to expiring after one hour. Changes to the policy are scheduled to take place by 2nd March 2020.

This should not affect your integration, provided that your OAuth access code expiry period is applied based on the OAuth handshake, and is not hard coded into your integration.

We strongly recommend that you verify this well in advance of 2nd March.

To assist you in this process, the new policy is available for testing on OPS1 and APIDEV. Details for these are shown in this Developer Forum post. You’ll have to log in to Support Central to be able to access this.

We've added a new Project field called Multi Select Field. This is configured for mail types, and allows users to select multiple values for a field from a pre-defined list of values. See Mail API for more information.

Release dates schedule

The release dates for this cycle will be deployed as per schedule. Note this information is accurate at the time of publishing and is subject to change without notice.

HK 1: 11-FebAU 2: 12-FebCN 1: 12-FebUS 2: 18-FebALD: 14-Feb
KSA 1: 21-FebMEA 1: 14-FebUS 1: 16-FebAU 1: 23-Feb (TBC)UK 1: 24-Feb