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- You can now access and use the Docs Register directly from Oracle Aconex Mobile
- We've improved the process of adding and removing users from projects
- Cost has a new report you can use to show specific control element data
- Custom multi-select fields can now be used in Packages
- And for advance/API users – in March we're updating the Oracle Aconex OAuth token expiry policy.
Note that some of the items mentioned here will be released during the 30-day release cycle, rather than at its start.
Removing users from a project
Project Admins can now remove users from a project in the Project Participants menu. Previously, project admins could only remove users by contacting Service Desk.
Before removing users, note the following:
- You cannot remove ALL users from any one organization from a project - at least one full user must remain to ensure that the organization can still access their data. If you need to restrict an organization's future access to a project, consider setting them to online archive mode instead.
- You cannot remove yourself from a project
To remove a user, go to Setup/Project/List My Projects, select the user, then click Remove.
Improvements to how project admins invite users to projects
Project Admins can now add users to a project more efficiently by inviting them individually or in groups. This gives you the following:
- The ability to choose to send automatic email notifications to invited users by selecting the Send email notification in the Invite User window. You can edit this message as required.
- If you want to invite more than a few users, or need to carry out a more explicit search, you can do so using the Advanced search option, which is also in the Invite User window.
We've also changed the following:
- The action buttons Invite User, Remove User etc have moved to the left of the screen, above the list of user names.
- You can resize/sort all columns in the user list.
To add users, go to Setup/Project/List My Projects. In the Project column to the left of the project name, click on the three dots menu and select Project Participants. This opens the Invite User window, from there you can add and invite the appropriate users.
You can choose to send email notifications to users by selecting Send email notification in the Invite Users window. This opens the Message panel containing default invitation text, which you can edit as required.
Viewing the Document register in Oracle Aconex Mobile
You can now access the Documents Register in Oracle Aconex Mobile. This means you can view, search, filter and sort project documents from your mobile device. From the Documents button, you can also download docs to use offline and review their metadata.
Fixes and enhancements
- Russian users of the Mobile app can now use it in their native language.
Configuring custom multi-select fields on package types
In the 19.12 release we introduced custom multi-select fields for Mail. From this release you'll be able to use the same functionality when using Packages.
For example, your package might belong to multiple locations, so you'd use the Custom multi-select field to assign the package properties to different locations.
Fixes and enhancements
- Search using special characters – Keyword search has been improved by allowing you to use the asterisk (*) and underscores (_) as recognized characters in search terms.
New Control Elements Report for Cost
Ever wanted to create a report showing specific data about control elements, but without grouping them by WBS/Control Accounts? And without using the Cost Worksheet report? Good news then, from this release you can create, view and save Control Element reports.
To do this:
- Select Create New Report on the Cost Reports screen.
- At Report Type, choose Project.
- Select Dataset/Control Elements.
Fixes and enhancements
- We've fixed an issue where Configured Fields were not being summarized when using Work Packages. This means that the child records now sum up to the parent record properly.
- We've upgraded the performance of the All Change Event Items grid.
Updating the Oracle Aconex OAuth token expiry policy
We are updating the Oracle Aconex OAuth token expiry policy in light of improved security standards and policies. These changes remove the need for you to manually re-authenticate every two weeks. However please note that OAuth access tokens will change from expiring after 24 hours to expiring after one hour. Changes to the policy are scheduled to take place by 2nd March 2020.
This should not affect your integration, provided that your OAuth access code expiry period is applied based on the OAuth handshake, and is not hard coded into your integration.
We strongly recommend that you verify this well in advance of 2nd March.
To assist you in this process, the new policy is available for testing on OPS1 and APIDEV. Details for these are shown in this Developer Forum post. You’ll have to log in to Support Central to be able to access this.
We've added a new Project field called Multi Select Field. This is configured for mail types, and allows users to select multiple values for a field from a pre-defined list of values. See Mail API for more information.
Release dates schedule
The release dates for this cycle will be deployed as per schedule. Note this information is accurate at the time of publishing and is subject to change without notice.
|HK 1: 11-Feb||AU 2: 12-Feb||CN 1: 12-Feb||US 2: 18-Feb||ALD: 14-Feb|
|KSA 1: 21-Feb||MEA 1: 14-Feb||US 1: 16-Feb||AU 1: 23-Feb (TBC)||UK 1: 24-Feb|