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Aconex User Preferences Guide

The complete guide to setting user preferences in Aconex.

Besides the Aconex defaults, preference settings can be set at three levels:

  • by the organization
  • by the project owner
  • by the user.

Each level inherits the preferences set at the levels above. As a user, you will be able to change some, but not all, preferences. Your ability to change a preference will vary between projects.

Any changes you make to your preferences will only affect your account.

To change most preferences, you need to start by unchecking the box in the Use Default Setting column on the Preferences page. Then, you can make changes in the Setting column.

The user preferences settings are explained below.

The Edit Preferences screen.

Settings for this project: Documents and Mail

The settings at the top of the page affect only the project you’ve chosen in the Project Selector at the top of the page.

Select document types lets you choose the document types that you’ll use, although this  setting is usually controlled at the project level, by the Project Administrator. Changing this setting can save you time when you’re uploading documents to the Document Register.

Select document statuses lets you choose the document statuses you’ll use, although this  setting is usually controlled at the project level, by the Project Administrator. This can save you time searching for the right status when you’re uploading documents.

On upload, mark all documents as confidential ensures that all documents you upload to the register are marked as confidential by default.

Create a default list of users for new confidential documents lets you view and possibly add to the list of users who will have automatic access to new documents you mark as confidential.

Select mail types lets you choose the mail types that you’ll use, although this  setting is usually controlled at the project level, by the Project Administrator. Changing this setting can save you time when you’re creating mail.

Personal settings: Access Protocol

Turn off Akamai web acceleration can help speed up your connection to Aconex if you’re having trouble with it.

Select default print shops lets you choose the print shops you’ll be offered by default in the app.


Preload Java on login may need to be turned on if you see a Java error when you’re trying to upload documents.

Use upload applet for file uploads activates a Java applet to help you each time you upload multiple files.

Select default language for zip file encoding lets you choose a default language to use whenever you upload a zip file.

Select language for zip file encoding on each upload displays a checkbox that lets you choose the language in which zip files are uploaded.

See full search window for attaching documents from register displays a complete search pane when you’re attaching documents to mail, making it easier to find the ones you want.

Hide Super Search Sort Tip popup hides the popup that reminds you that changing sort order repeats your search.

Hide date range of search tip dialog panel hides the dates on the search tip.

Time zone

Set default time zone lets you set the app to your time zone.


Compose mail using rich text editor (HTML) turns on the rich text editor when you’re writing mail. For plain text mail, uncheck this setting.

Configure mail signatures lets you specify plain text and HTML signatures for your mail in Aconex.

Configure mail auto text lets you specify text that’s automatically inserted into every mail you compose, which can save you time writing mail.

Expand full recipient list in mail by default shows you the full list of recipients in each mail you received. Leave the box unchecked, and you’ll see only one name unless you expand the list manually.

Show logos when viewing mail ensures that your and the senders' logos, if they're available, display in all mail you view.


Select type of email notifications lets you choose the way you want to receive email notifications about Aconex Mail.  See Setting up how you receive email notifications.

Prevent email response from updating Aconex mail status, if checked, will prevent your replies to external email notifications from triggering a Responded status against the associated Mail in Aconex .  This is especially useful to stop your out-of-office or auto-replies from marking your Mail tasks as completed. This preference is only available if your email notification preference is set to either Entire Mail body or Entire Mail body with attachments.

Email me when a mail I sent gets manually marked as Responded. If you've sent a mail that gets marked responded after it's been sent, you'll be notified when this happens.

Email me when I’m included in a registered mail ensures you receive an email notification whenever an email in which you're included is registered into Aconex.

Receive overdue notifications via email, if checked, will send you email alerts about overdue Tasks.

Receiving overdue workflow notifications? They are administered by the organization that initiated the workflow. You'll need to contact the workflow initiator if you want to stop receiving them.


Select default language lets you choose the language in which the Aconex app and all notifications are displayed for you.


Select session time duration lets you choose how long the web browser you’re using to access Aconex will be idle before you’re automatically logged out of Aconex.


Hide the New User help banner on the Tasks page lets you hide this display on the Tasks page.

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