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Change Event Items

Change Event Items show the details of Change Events and help you identify areas affected by change and the impact on budgets or costs.

Change Event Items

Change Event Items represent the detailed breakdown for the parent Change Event. This includes identifying the Contracts, Control Accounts, and Control Elements affected by the change, whether there is an impact on budgets and/or costs, and the impact amounts.

Creating Change Event Items

When doing this, you can define the budget and/or cost impact for the item. If the cost impact is Contract Change, you have to select from a list of the project’s approved Contracts. You can, then, define whether the change will result in a new pay item for the contract or if it modifies an existing pay item.

  1. To create a new Change Event Item, click on the plus sign next to Change Event Details.
  2. Next select Add Change Event Item. If you want to change an item, select Add Existing Variation Item instead. Once you’ve created a change event, this is added to the grid.
  3. If you want to edit any of the details, double click in the appropriate field. This will either allow you to edit the field directly, or open the Edit Change Event Item window, where you can make your changes. 

If you’ve selected Add Existing Variation Item not all of the fields are editable.

Changing Event Item Statuses

Having separate statuses for the individual Change Event Items associated with a Change Event allows you to process and approve the individual change items as you see fit.

Planning

As with the Change Event status of the same name, you have identified a potential change to the that will would have a budget and/or cost impact. You are beginning to define which Control Accounts, Control Elements, and Contracts will be affected, and are documenting your initial estimate of the impact.

  • Budget Change and Cost Change amounts are not reflected on the Cost Worksheet.

Forecast

  • Budget Change and Cost Change amounts are reflected on the Cost Worksheet.
    • Budget Change amount for the Change Event Item is added to the Forecast Budget Changes column for the Control Account, and Control Element defined for the item.
    • ETC Change amount for the Change Event Item is added to the Forecast ETC Changes column for the Control Account and Control Element defined for the item.
    • Estimate amount (Preliminary, Downstream, or Final based on the Cost Impact selection) for the Change Event Item is added to the Forecast Contract Changes column for the Control Account and Control Element defined for the item.

Approved

  • Budget Change and Cost Change amounts are reflected on the Cost Worksheet.
    • Budget Change amount for the Change Event Item is added to the Approved Budget Changes column for the Control Account and Control Element defined for the item.
    • ETC Change amount for the Change Event Item is added to the ETC Changes column for the Control Account and Control Element defined for the item.
    • Estimate amount (Preliminary, Downstream, or Final based on the Cost Impact selection) for the Change Event Item is added to the Pending Contract Changes column for the Control Account and Control Element defined for the item.

Canceled

  • Budget Change and Cost Change amounts are not reflected on the Cost Worksheet.

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