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Change Events

Change Events can help you manage and record the budget and cost impact of changes to currently approved project scopes. This means you can see what might happen if changes occur, and have a specific place to plan for future changes.

Change Events

Change Events are used to document and manage both the budget and cost impact of changes to the currently approved scope of a project, and potential/future changes to the budget and/or cost that may or may not happen, so that you:

  • have a full picture of what might happen, and;
  • have a home for planning potential/future changes. This is done through front end estimating and/or reviewing a contractor’s proposal by using an outside cost consultant or in-house estimators.

One way of thinking about this is:

There is "approved scope" and "possible future scope" areas of the system that, when things are approved, they move from potential/future to approved.

Cost Worksheet Calculations Table

For detailed information about all Cost Columns available, the calculations they use and any related information about how and why they are used, see the Cost Worksheet Calculations Table.

Changing Event Statuses

The following information lists the Event Statuses and describes how they work.

Planning

You have identified a potential change to the project and are in the initial phase of evaluating it and defining the budget and/or cost impact. You are beginning to define which Control AccountsControl Elements, and Contracts will be affected, and are documenting your initial estimate of the impact.

  • All Change Event Items must have a status of Planning or Canceled.
    • When you change the status of the Change Event to Planning, you will be notified that the statuses for all existing Change Event Items that are not currently in a Planning or Canceled status, will automatically change to Planning.
  • Contract Changes cannot be created for items that have a Planning status.
  • Budget Change and Cost Change amounts are not yet reflected on the Cost Worksheet.

Forecast

You have more confidence that the change will be something that must be done and have more certainty of the budget and/or cost impact. You are collecting additional estimates for budget and/or cost impact and want to have the amounts reflected on the Cost Worksheet.

  • All Change Event Items must have a status of Forecast or Canceled.
    • When changing the status of the Change Event to Forecast, you will be notified that the statuses for all existing Change Event Items that are not currently in a Forecast or Canceled status, will be automatically change to Forecast.
  • Contract Changes can be created for those items that have a Forecast status.

Active

You are actively evaluating and documenting the impact of the change to the budget and/or cost, the Control AccountsControl Elements, and Contracts affected. This status allows for partial approval of the Change Event.

  • The Change Event Items can have various statuses to reflect the current state of each item that is being evaluated. Items may be in various states of evaluation, review, and approval.
    • When changing the status of the Change Event to Active, the statuses for all existing Change Event Items are retained.

Approved

You have finalized the impact of the change to the budget and/or cost, the Control AccountsControl Elements, and Contracts affected, and are preparing to create the formal Contract Changes for the approved items.

  • All Change Event Items must have a status of Approved or Canceled.
    • When changing the status of the Change Event to Approved, you will be notified that the statuses for all existing Change Event Items that are not currently in an Approved or Canceled status, will be automatically be set to Approved.
  • Contract Changes can be created for those items that have an Approved status.

Closed

The definition, evaluation, and disposition of the Change Event is complete. Amounts are still reflected on the Cost Worksheet.

  • All Change Event Items must have a status of Approved or Canceled.
    • When changing the status of the Change Event to the Closed status, you will be notified that the statuses for all existing Change Event Items, that are not currently in an Approved or Canceled status, will be automatically be set to Canceled.
  • Contract Changes can no longer be created from the Change Event Items.

Canceled

You have decided not to move forward with the change(s) defined and the amounts are no longer reflected on the Cost Worksheet.

  • All Change Event Items are set to the Canceled status.
    • When changing the status of the Change Event to Canceled, you will be notified that the statuses for all existing Change Event Items that are not currently in a Canceled status, will be automatically be set to Canceled.

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