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Using Budget Changes to Manage Budgets and Forecast

Adding project changes in Cost.

Project budgets and forecasts can be affected by events such as design iteration, scope changes, and budget reallocation. Cost enables you to manage these change events under Cost Management/Budget Changes

Note that although related, budget changes is separate to the contract change process. If you need to manage both budget changes and contract changes together, you should use Change Events.

Budget Changes can affect the cost worksheet in different ways depending on organization and project settings, which are modified under Cost Administration.

Changes to organization settings will only cascade down to new projects and their settings. 

These options can be set up in:

Cost Administration/Project/Data/Project Settings or Cost Administration/Organization Data/Organization Settings.

To get started, open Cost Management/Changes

The main Cost Management Screen.
  1. In the toolbar under Budget Changes click the Add item button.
  2. Complete the information in the Add Change window. 
  3. Click Add Change.
The Add Budget Change window.
  1. Ensure the new Budget Change is selected.
  2. Click the Add button on the Budget Change Items lower grid.
  3. Select the Control Accounts to add to the Project Change.
  4. Click Add Budget Change Item.
The Add Budget Change window showing the control accounts.
  1. Select the Control Element for each Control Account in the Budget Change Items grid.
  2. Enter the appropriate value under Current Budget Amount, Control Budget Amount, and/or ETC Change.
  3. Change the status of the Budget Change to Approved. 

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