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Mark documents as 'submitted'

Has your supplier submitted documents to you without using Supplier Documents? For example, if they have submitted documents via email, hard copy or standard Aconex transmittal follow these steps.

Why do I need to mark the documents as submission received?

While the documents remain in the submission required state they are locked to you.

When you mark the documents as submitted they will be: 

  • unlocked in your document register and
  • locked in the supplier's document register.

You can now continue the submission process as if the supplier had submitted the document correctly.

  1. Choose your project from the Project Selector at the top of the page.
The project selector
  1. Click Supplier Documents.
  2. Under Search, click Supplier Documents.
Searching supplier documents
  1. Search for items with a Submission Status of Submission Required.
  2. Click the Search button.
Searching supplier documents
  1. Select the document(s) you wish to Mark as Submitted.
  2. In the Inititator Tools menu, click on Mark as Submitted.
Marking documents as submitted
  1. Enter your comments explaining why these documents are being marked as submitted.
Comments for submission of Supplier Documents
  1. Click OK

Supersede the documents

The document in your register is not automatically updated. You will need to supersede the document yourself with the updated version of the document you received from the supplier.

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