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Addenda for additional documents

Find out how to communicate changes and updates for additional documents, that were not part of the original tender invitations.
  1. When logged into BidContender, select the project required from either:
    • Your recent tenders list on the Home tab or
    • From your All active tenders list by clicking on the Show all active tenders link on the Home tab
Home page with recent tenders listed.
  1. Click on the Drawings and docs tab 
  2. Select the first discipline that you are wanting to upload additional documents into and click on the Upload button to the right of the discipline name 
Tender drawings and docs.
  1. Browse your network to locate the additional documents to be uploaded within the relevant discipline heading and select the documents you wish to upload
Documents being uploaded into the tender, showing the upload progress bar

As the documents upload into your project, you will be able to view a progress bar.

  1. Follow the same process to upload additional documents under alternative disciplines
  2. Now click on the Package allocation button 
Picture of the Package allocation button
  1. You can now check the boxes to allocate the additional documents recently uploaded, to the trades that are to receive them - this is so that each trade only receives the documents that relates to that trade and not the full set
  2. Once all documents have been allocated, click on the Back to Drawings & docs link
Package allocation matrix to allocate added documents to relevant trades
  1. Click on the Tender invitations tab 
Red flags showing against added tender documents

The added documents will display a red flag against them. The red flag is a warning that changes to the documentation have occurred but that these changes have not yet been issued to the impacted trades.

  1. Click on Issue addenda
Red flags showing against each tender invitation that the added documents were allocated

A matching red flag will be displayed against the trade tender invitations the added documents were allocated to.

  1. Type in the subject of the change 
  2. Type in any comments about the change
  3. A list of all the tender invitations originally sent will appear under the Tender invitations title. Those with a tick against their listing are already selected to receive the added documents, as these were the trades the documents were allocated to
  4. Click on Issue addenda
Issue addenda screen

All invitees that have not declined, will receive an email notification of the addenda.

  1. Click on the Drawings & docs tab
  2. Now that the addenda has been issued, the red flags have disappeared 
Red flags no longer visible on Drawings and docs screen

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