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How does the Auto-Supersede function find document matches?

FAQ

When you upload files into a project discipline, the file names are checked against any documents already in that discipline to see if they look as if they are a newer revision. If so, an overlay is shown reading, "It looks like some of these files supersede existing documents".

You can then see a list of the matching documents and choose the ones that you want to upload as a revision to an existing document.

Which files will match?

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BidContender only looks at the file names of the files you are uploading and tries to match them against the document names and file names of the existing documents. Be aware, that the filename contains all the relevant information that is uploaded as the document number and revision, into your project - so review all your document filenames and make sure they’re correct before uploading them onto the system.

BidContender uses the rules outlined in the table below in order to determine a match works.

Choosing whether to supersede or not.

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When the overlay with a list of matching documents is displayed, you can deselect any that you don't want to have superseded:

- Files marked to supersede will be added as a revision to the matching document

- Files not marked to supersede will be uploaded as a new document

If you don't want any of the files to supersede existing documents, deselect all the files - you can use the checkbox in the header.

Filename of uploaded file

Will update existing document

Revision will be set to

AB152(A).pdf

AB152

A

AB152.pdf

AB152

[none]

AB-152_A.pdf

AB-152

A

A-001-A.pdf

A-001

A

A-001.pdf

A-001

[none]

AB_MECH_152_A.pdf

AB_MECH_152

A

AB-152_a.pdf

AB-152_a

A

AB-152(a).pdf

AB-152

A

AB-152[a]

AB-152

A

Any feedback?

Thanks. A ticket has been opened with the Support Central team.