Support Central
Find out how many documents you can work with at the one time
One of the advantages of Aconex is the ability to transmit large numbers of documents without having to worry about file sizes and email attachments. However sometimes a transmittal can get too big even for Aconex.
To ensure high performance for all participants, Aconex sets limits to the “weighting” of any one transmittal. This “weighting” is defined as a combination of the number of documents and the number of recipient organizations.
To make this as flexible as possible it’s a little more complicated than just saying “You can send X number of documents”, so let's go through the different types of transmittal scenarios and detail how the weighting is calculated.
Transmittals, Package Transmittals and Tender Transmittals issued from the Mail Module
The absolute maximum number of documents that can be sent on any one transmittal is 1000.
The maximum weighting (documents by recipient organizations) is 5000.
If you are sending less than 1000 documents then the number of recipient organizations can increase so long as the overall weighting remains less than 5000.
For example, if you are sending 50 documents on a transmittal, you could send that transmittal to 100 recipient organizations (50 * 100 = 5000).
Notes:
Initiating a workflow
A maximum of 200 documents can be submitted into a workflow.
Beyond that there is a weighting rule which uses the following calculation: “Number of users at each step X number of steps X number of documents across entire workflow”.
This weighting should not exceed 2000.
This is calculated when the workflow is first initiated and it will fail (you'll receive a stack trace error) if 2000 is exceeded.
If a single user appears on multiple steps, they are counted once for each step.
Both recipients in the To and CC fields are counted in each step. Additional CC recipients on the final transmittal are not counted in the formula.
Examples:
A maximum of 200 documents can be issued in a workflow of 10 steps with 1 reviewer on each step
A maximum of 200 documents can be issued in a workflow of 5 steps with 2 reviewers on each step
The same weighting rules apply as for the Mail Module (see above).
