What is Aconex?

Access and Authorization

Aconex is designed to reflect the way in which organizations implement projects, but also includes features intended to provide the security and data protection needed by organizations implementing confidentiality-critical projects. 

The high compliance instance of Aconex allows you to log in to Aconex on two different devices or browsers at the same time. In technical terms this is known as having two separate login sessions at the same time. Learn more

Organizations and Projects

Projects are assigned to Organizations. Aconex Organizations are set up at the system level, allowing multiple projects to be assigned to a single organization. Once an Organization is set up, a Project is created and assigned to that organization.

An Administrator is set up for each Project. Once set up, the Administrator has the authority to enable access to that Project for other Organizations.

Users

Users are created and assigned to Organizations. Any user assigned to an Organization can access information for all Projects for which the relevant Project Administrator has enabled access. 

Documents

One secure solution for your entire project. Distribute documents and models instantly inside your company and with external members of your project teams. Manage millions of documents and models without limits on data or participants. Any number of files, any size, any type. With Aconex, each organization gets a secure data store. Only information that is explicitly shared is available to other project members. 

• Transmittals: Replace the manual process of sending or mailing a transmittal with a digital process that accomplishes the task in a fraction of the time. 
• Drawing management: Access current and accurate drawings without searching, waiting, or working off the wrong designs – anytime, anywhere. 
• Version control: Ensure everyone on the project can access, retrieve and manage the current version of all project information. Once shared, an ironclad audit trail ensures a permanent record of all minutes. Nothing is ever lost or deleted. 
• The OnlineViewer enables the opening, review and annotation of documents with text or graphical images and stamping with electronic signatures to reflect multiple stages in the review process. It makes your documents visible and accessible to all participants across the project. 

Workflows

Aconex helps reduce complexity, improve data capture and increase control through workflow and process automation. Getting this right can help drive down cost and control the risk of project delays. 

• Submittals: From shop drawings to material data, submittals are critical to any project. As an architect, engineer or contractor, you need a collaborative platform to easily share and review documents. Take all types of submittals through a single, standardized workflow to ensure you have a complete record of all decisions and changes. 
• Design reviews: Coordinate design requests, revisions, and approvals to reduce time, cost, and risk on projects while promoting collaborative relationships between designers, contractors and stakeholders. Centralize the management of design reviews with one source of truth, ensuring everyone is aligned internally and across organisations, working off the latest documents and drawings. 
• Shop drawings: Manage diagrams, schedules, fabrication drawings, or other types of documents all in one place to provide greater structure and control. 
• Progress tracking: Full tracking and detailed reporting on the flow of information across any number of parties. Controlled, automated processes let you get more done, faster. Transparency allows everyone to monitor progress in real time or identify and action bottlenecks before they create significant delays. 
• Control with Flexibility: Provide initiators of workflows with the ability to make changes to workflows to handle situation-specific requirements but set appropriate limits to this flexibility at the workflow level. 
• Reviews and Approval: Comment on documents using text or graphic tools and approve documents using digital signatures. 

Mail

Aconex helps improve project management by centralizing communications, whether it be email-like communications or customized forms to match the unique business processes involved in a project. Purpose-built for construction and engineering, Aconex tracks every interaction and lets users see the full picture of all their projects in real time. 

• Advice: Easily manage and coordinate advice to RFIs and queries across multiple organizations and geographies. 
• Instructions and Directions: Issue site instructions and directions with certainty, streamlining communication cycle times. 
• Requests and approvals: Distribute requests and approvals instantly amongs the project team to keep your projects moving. 
• Change management: A more controlled and efficient change management process, minimizing the risks of cost overruns and schedule delays. Dashboards let you review the status of all correspondence. Easily see what is completed or what requires further follow-up. 
• Delays and EOT: Keep delays and extensions of time (EOT) in check to avoid cost and schedule impacts on your projects. 

Tasks

A constantly updated overview for each individual showing all outstanding tasks on a single page and enabling them to initiate work on the tasks directly from within the page. 

Display unread mail, pending transmittals, and reviews and approvals required all on one page.