Support Central
Manage the submission of your Supplier (or Vendor) Documents in a structured way to improve the way you work
Supplier (or Vendor) Documents are groupings of documents that illustrate how the construction team plans to build elements of the project. They are made up of things like shop drawings, material and product data and samples. They are typically submitted for review and approval on an agreed upon schedule.
Aconex is routinely used for the management of both the submission of the documents themselves as well as the reviews associated with them. The diagram below depicts the basic steps typically seen in a Supplier (or Vendor) Document submission process.
Keeping track of a project's Supplier (or vendor) document packages lessens the chances of delays, issues and re-work. Ensuring that this process runs smoothly and efficiently is a key factor to a project's success.
Here are some things to consider when looking at introducing a Supplier (Vendor) Documents process:
Workflows and Supplier Documents require that all participants are Aconex users to provide better efficiency and visibility. Transmittals allow both users and non-users of Aconex to to participate in the process.
Both Workflows and Supplier Documents allow seamless initiation of those procedures.
Both Workflows and Supplier Documents allow you to use this information to do some preparation work in advance and initiate submissions using this information. Workflows accommodate projects where this list hasn’t been completed prior to submission while Supplier Documents works best when this information is available.
Workflows allow you to track and report on status and response in real-time across all organizations involved.
Supplier Documents can provide a percentage of completion for a supplier (or vendor) documents package, as long as the details of the package are known in advance and the organization viewing it are part of the issuing or receiving organizations.
Both Workflows and Supplier Documents make use of a registered document so wet signatures can be included in the document itself.
Aconex recommends the use of Workflows to manage this process.
Supplier (Vendor) Documents is an optional module that can also be used. It’s very effective at managing this process when you have advance knowledge of the schedule and details of the packages.
Clients who use Workflows & Supplier (or Vendor) Documents commonly use Templates and Review Sets. Templates provide a quick, repeatable process while Review Sets allow projects to ensure the right review terminology is used for the step of the procedure.
These diagrams illustrate some ways to manage your process using Aconex. Project teams will need to evaluate whether this will work for them, factoring in things like delivery method and contractual requirements. Contact your Oracle Aconex representative if you need questions or need help setting this up.
Based on your project’s needs, you may use one, some, none, or all of these features:
