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What's included with the Oracle Aconex Cloud Service?
Information for Aconex project owning organizations.
You might be getting ready for rollout - or have come onboard as an Admin for a project that's already in full swing. Regardless, it's good to know exactly what's included with your Aconex Cloud Service.
Aconex Cloud Service what's included?
Documents
Why use Documents
Documents manages and organizes all the project-related documents and associated files in one central place. It's like a virtual filing cabinet for your project.
Whether you're at the construction site or in your office, you can access your documents from anywhere with an internet connection.
Upload, organize, share and track drawings, specifications, contracts, reports, and more. No more confusion with old or outdated documentation.
Find what you need with a simple search and easily know if you're looking at the latest version. Everything is safe and backed up, so no more lost or missing files.
Why use Mail
Mail manages and organizes all project-related communication. It's a centralized inbox for your project processes that everyone in your organization can see.
Keep track of your project processes, identify bottlenecks, and keep everyone on the same page without overloading them with notifications.
Threaded conversations help you understand where a message starts and where it ends, making it easy to find and reference important messages later.
Once sent, mail cannot be deleted. This provides you with an unalterable record of all project and process related communications.
Workflows
Why use Workflows
Workflows manages and tracks document reviews. It's a process manager for your project.
Review processes like Shop Drawings and Design Documentation can be automated, keeping things organized, and making sure everyone is on the same page.
Workflows define the steps involved and who is responsible for each step. Reduce the chances of mistakes or delays.
See the status of each review step in real-time. You'll always know what's happening and what's coming next, and where the bottlenecks are.
Tasks
Why use Tasks
Tasks manages actions from things like RFIs, changes, document reviews and packages. It's a to-do list for your project.
Projects have hundreds of things that need to get done. Keep track of these tasks and make sure nothing falls through the cracks.
Due dates and priorities help you focus on what's most important, and avoid delays. You'll know if it's in progress, or overdue.
Tasks make it easy to see what needs to be done.
Field
Why use Field
Field manages various site activities like inspections, both ad-hoc and structured. It's an activity checklist for your project.
Projects have lots of activities that need managing. Track inspections, maintain quality, and ensure everything runs smoothly on the construction site.
Document site activities and attach photos and notes. Keep everyone informed about what's going on at the construction site.
Everyone in your organization can see what needs to be done and who is responsible in real time. It makes inspections and issue management easy on all projects.
Tenders
Why use Tenders
Tenders manages the tender process for owners, contractors and suppliers. It's a online tender evaluation tool for your project.
Create, invite and manage bids, compare offers, and choose the best fit for the project.
Share project documents with potential bidders. Ensure they have all the information they need to provide accurate bids.
Streamline the tendering process and make it faster and more organized.
Packages
Why use Packages
Packages organizes and manages groups of related project documents and mail in a structured way. It's a package manager for your project.
Create packages of documents to match the Work Breakdown Structure (WBS) and share with the relevant team members.
Ensure that everyone gets the latest versions of documents and the package. Create points in time for key project milestones.
Work with the team to gather the required information to complete the package and its work.
Supplier Documents
Why use Supplier Documents
Supplier Documents manages and tracks documents submitted by suppliers. It's like a folder where you gather all the paperwork and documentation for your project.
Projects need specific documents from suppliers, like product specifications or safety certifications. Manage that documentation efficiently for the entire project.
Review and verify documents to ensure they meet project requirements and standards.
Track when documents were submitted, reviewed, and approved. Report on what documents are missing and overdue.
Models Explore
Why use Models Explore
Model Explore lets you view, explore 3D models inside Aconex, without the need for additional software.
Control how much detail is visible, viewing angles, model sections, and hide unnecessary information.
Review the design and identify potential issues and catch any mistakes early, before construction begins.
Contracts
Overview
Manage contracts, contract changes, and payment processes. It's a digital Contracts Administrator for the project.
Projects have many agreements, contracts, and legal documents to handle. Organize, monitor, and ensure that all contract-related tasks are completed correctly.
Capture changes to the approved budget, forecasts, and upstream and downstream contracts.
Streamline payment processes, see what's complete, pending, and overdue at a glance.
NOTE: the video includes information for additional features that are not included for all projects.
Insights
Overview
Insights gathers, analyzes, and provides insights from project information. It's a data detective for your project.
Projects generate lots of data. Analyze that data to identify trends, anomalies, areas for improvement, and make informed decisions.
Create reports and dashboards to visualize data, share insights, charts and graphs with your team and stakeholders.
Optimize project processes and resource allocation based on data-driven insights for greater efficiency.
Can't see all modules?
Some of them may have been turned off during the implementation process. Please check the inbox on your Aconex project for the agreed upon project configuration.
Consulting, Training and Technical Support
- Up to 40 hours of implementation and adoption related Consulting Services (new projects only)
- Online Training, Video Tutorials and Oracle University Learning Program
- Unlimited Technical Support (Phone and Support Portal)
Customers signing up for multiple projects under an enterprise agreement, also receive a project template development service in addition to the above outlined inclusions.
Mobility, Integration and Security
Mobile
Overview
Stay connected and coordinated with real-time access to documents and communications on the move. You're always working with the latest information.
Effortlessly view and mark up drawings and track issues and inspections and make informed decisions on the go.
If you're out of range, it automatically syncs information once you're back online.
APIs
Overview
Integrate Aconex with other software applications, streamline data synchronization, and seamlessly integrate Aconex features into your existing workflows.
Create tailored solutions, customize project processes, and derive deeper insights from project data.
2-Step Verification
Overview
Add an extra layer of security by requiring users to authenticate their identity through a second method (e.g. via their mobile device), in addition to their password.
Safeguard sensitive project information and reduce the risk of unauthorized access and maintain the integrity of project information.
What is 2-Step Verification?
Use the 2SV Setup Wizard to enroll your device for 2-Step Verification.
Single Sign-On
Overview
Login once and access multiple applications without logging in again.
For example, you log into your organization's network, and you'll be able to access Aconex without entering additional login details.
Single Sign-On SSO essentials
Find out how Single Sign-On is setup, who needs to be involved, along with requirements and limitations.
Now you know what the standard inclusions for single project and enterprise customers are.
However, you and your organization may have purchased additional products and services. These are listed in your ordering document, which has been shared with the contact named on the order. If in doubt, a copy can be requested from your Oracle representative.
For a complete list of available services, go to:
Oracle Aconex Service Descriptions & Metrics
Oracle Construction and Engineering Cloud Professional Services