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Invite an Aconex user onto a project

If someone you're working with inside or outside your organization needs access to an Aconex project you're working on, follow these steps.

Before you begin, make sure the person you need to add already has an Aconex login name and password. If they don't, they'll need to contact their Org Admin to request a user account.

  1. Select the project to which you want to invite the user.
  2. Click Mail.
  3. Create a new blank mail.
  4. Select a mail type. The “General Correspondence” mail type is usually fine for this task. 
Selecting mail type
  1. Click either To or Directory to open the Directory search.
click to
  1. You'll see the Search - Directory screen.  By default the Project Directory is selected – so you’ll see a list of users already invited to the project.
  2. Click the Global tab.

Not sure why there's a project directory and a global directory? Find out more: What is the difference between my project and my global directory?

  1. Search for the person you want to add to the project.
  2. Select the checkbox next to the person's name.
  3. Click the To button to add the recipient(s).  You should see them appear at the top of the screen under ‘Recipients’
  4. Click the OK button at the top right.
add recipients
  1. Enter a subject line for your project mail.
  2. Enter the text for your mail.
  3. Click the Send button.

What happens now?

When the invited user logs into Aconex they will now have access to the project.

They'll be able to add documents and send mail for this project provided their Organization Administrator has given them access to do so. 

It's not working. I'm not allowed to invite someone onto this project

Sometimes the project owner or Organization Administrator may prevent you from inviting users onto a project.

If you can't follow the instructions on this page, contact the Organization or Project Administrator.

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