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Change Impact Review - managing the Cost Impact of Mail

Use Cost's Change Impact Review screen to track and assess potential and real cost impacts of Aconex mail.

The Change Impact Review screen in Cost allows you to track and assess potential and real cost impacts of Aconex mail.  From this screen, you can:

  • Link Aconex mails to existing or new Change Events and/or Contract Changes (Variations).
  • Make notes about a mail’s cost impact.
  • Manage the status of the cost impact review.
  • Filter the list to focus on the mail with the most likely cost impact.
  • Search all mail, including those already reviewed, to re-open their cost impact review or understand why a mail was or wasn’t assessed for a cost impact.

Tip!

Not all mail has a cost impact. Mail can be marked as complete without it being linked if there’s no need to create a change.

Searching for mail in Change Impact Review

The Change Impact Review screen has an advanced search function which you can use to find the mail you’re interested in. The filters are persistent, meaning the list will stay the same even if you change screens.

  1. In Cost, select Change Impact Review from the left menu.
  2. Click Advanced Search at the top of the screen.
  3. Enter the search criteria using the text search field, or the mail type (or both).
     
  1. Click Submit. The grid will now show all mail that meets the filter criteria.

Note, if there are more than 200 mails, you will need to click the Load More link in the top right to see them all.

Tip!

You can use AND, OR, and NOT in the text search field for complex searches. You can also select multiple Mail Types to display them all.

Linking mail in Change Impact Review

Mail can be linked to Contract Changes or Change Events using the Change Impact Review screen. You can link mail to existing changes or create new ones.

  1. In Cost, select Change Impact Review from the left menu.
  2. After running a search, select the required mail using the tick box on the left.
  3. Click the Actions menu, and then select either Create change event or Create contract change.
  4. You will then see a list of existing changes or a screen to create a new change.

Tip!

Linking mail automatically marks it as Complete in Change Impact Review, unless you deselect Mark mail as reviewed.

  1. Complete the required information, or select the desired change, then click Add.
  2. If you created a new change, you will be taken to it to complete the additional information.

Marking Mail Reviewed in Change Impact Review

Mail can be marked as reviewed (complete) in Change Impact Review if it was previously linked but not marked, or if it has no cost impact on the project and can be disregarded.

  1. On the Change Impact Review screen, select the mail you want to mark as complete using the tick box on the left.
  2. Using the Actions menu, select Mark as complete. This changes its status from Not Reviewed to Complete.

Tip!

  • By default, only Not Reviewed mail display. You can view completed mail by selecting the All tab at the top of the screen.
  • You can also change completed mail to Not Reviewed by selecting Mark as not reviewed on the Actions menu.

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