Support Central
Open and edit Word, Excel and Powerpoint files from the Document Register in Aconex, without having to download them.
Although MS Office Online is a free integration, you must have an Office 365 subscription to edit files. You can use it with Office files in the Document Register, but can’t be for reviewing in the Workflows module. Org Admins have to grant the Use office online permission for user roles to be able to use this feature.
You can view and edit files with the following extensions:
Note that while you can open doc, xls and ppt files in their original format for reading, however, if you edit a file, they are saved as docx, xlsx and pptx files.
Drafts for Office documents are shared across users within the organization. Multiple users can edit MS Office files at the same time (co-authoring), and all their changes are visible in the draft being created. Drafts have the same access permissions as the original document. Editing is allowed only on the latest version of a document. If a draft already exists, editing is only allowed on the draft version.
Superseding using a draft is only possible if no one else is actively editing it. Once a draft file has been used to supersede a document, the draft will be deleted.
If you're using Google Chrome, note that pop-ups are blocked by default and have to be enabled in your browser to use MS Office Online.
Once you’ve selected Edit in Browser, enter your Office 365 login details.
If you receive a redirect or popup warning and are unable to proceed, see Resolving File Not Loading errors in the Office Online Viewer
You should now be in the Office online, and can view and edit your document. Remember that other users with access to the document can edit it at the same time.
Once you’re finished editing, save the file and return to Aconex. Once you’ve finished editing, you can supersede the document with your edits or save changes to a draft and continue editing over multiple sessions. When you’ve finished, you can supersede the updated file, which then becomes the latest revision of the document.
