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What is an Aconex Archive?

A complete and accurate project record that is instantly retrievable and fully searchable.

Aconex Archives provide you with an accurate and searchable copy of all of your organization’s project correspondence and documents, including its metadata. An archive can be created at any stage of the project, at regular intervals or at completion, depending on your needs.

There are three ways to work with Aconex Archives:

  • Online Archive: Access your archived project using your Aconex login. Essentially you access Aconex the same way, except the data is read-only.
  • Project Archive: Download and store your project data at the end of the project.
  • Scheduled Archive: Store an incremental copy of your project data during the project.

Tip!

What's the difference between an online and an offline archive?

Online Archive

An Online Archive is your premium solution, providing access to all your organization’s project information and correspondence held on the Aconex collaboration platform securely in the cloud from any location.

  • Search and review all your organization’s Document versions and revisions online and download them singularly or in bulk at any time
  • Search and trace Mail threads and print Mails as needed
  • Avoid risk of local storage or re-uploading data to an alternative Cloud service by keeping your data in the Oracle Secure Cloud
  • Retain access to the data resident in all modules used by your company during the project phase

Project Archive

Project Archive is an on-premise copy of your organization’s registered project documents and sent, received and draft Mails.

  • Securely download the Oracle Aconex Project Archive application and all your organization’s project Documents and Mails.
  • Search and review all your organization’s Document versions and revisions
  • Search and trace Mail threads and print Mails as needed
  • Export Documents and Document register (includes link to each Document). Export Mails as PDF/EML (and attachments) with Mail register (and link to each Mail)
  • Make copies of the entire Archive if desired
  • Optionally restrict archive download to Documents or Mails only, or date range (at time of ordering)

Tip!

Before your archive is generated, please enable all document fields that were used during your project to ensure the correct field label is accurately captured in your archive. Otherwise, the default field name for the field will be used in your archive.

Scheduled Archive

Scheduled Archive is on on-premise application that downloads your organization’s registered project Documents and sent, received and draft Mails on a chosen routine.

  • Operation is recommended from project inception until 24 hours after project completion.
  • Securely download the Oracle Aconex Scheduled Archive application and your organization’s project Documents and Mails existing at that point.
  • Download all your organization’s Documents registered and Mails sent, received or saved to draft since the previous download
  • Search and review all your organization’s Document versions and revisions
  • Search and trace Mail threads and print Mails as needed
  • Export Documents and Document register (includes link to each Document). Export Mails as PDF/EML (and attachments) with Mail register (and link to each Mail)
  • Make copies of the entire completed Archive if desired
  • On project completion Scheduled Archive is equivalent to a downloaded Project Archive

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