Support Central
The complete guide to setting user preferences in Aconex.
Besides the Aconex defaults, preference settings can be set at three levels:
As a user, you will be able to change some, but not all, preferences. Your ability to change a preference will vary between projects.
Any changes you make to your preferences will only affect your account.
To change most preferences, you need to start by unchecking the box in the Use Default Setting column on the Preferences page. Then, you can make changes in the Setting column.
Checking the 'Setting' box means that the setting is enabled. Unchecking it means that the setting is disabled.
To revert a setting back to the system default, check the box under the 'Use Default Setting' column. You'll see the Setting checkbox is greyed out and displays either checked (the setting is enabled) or unchecked (the setting is disabled).
If you click a row in the Preferences section and nothing happens, it means your organization hasn’t given you permission to change that preference.
The settings at the top of the page affect only the project you’ve chosen in the Project Selector at the top of the page.
Select document types We recommend it is left at the default setting. Document types and statuses should be managed via Mail/Documents Role Settings. Project admins should lock mail and document types across all organizations.
Select document statuses We recommend it is left at the default setting. Document types and statuses should be managed via Mail/Documents Role Settings. Project admins should lock mail and document types across all organizations.
On upload, mark all documents as confidential ensures that all documents you upload to the register are marked as confidential by default. Use the setting below to set a list of users to have access to those confidential documents by default.
Create a default list of users for new confidential documents lets you create a list of users who will have access to new documents that are marked as confidential. Those users will be automatically populated in the confidentiality list by default, but can be changed if you have permission to edit document confidentiality. You must have the setting On upload, mark all documents as confidential enabled for the default list to take effect.
Load search results on landing (Documents, Drawings, Temporary Files) Automatically search the Document Register when you open it. Changes to this setting take effect when you next log in. This applies to searching Documents, Drawings, and Temporary Files.
Select mail types You can specify auto text for each mail type from this page. We recommend mail types are left at the default setting. Mail types should be managed by your Project Admin via Mail/Documents Role Settings. Project admins should lock mail and document types across all organizations.
Turn off Akamai web acceleration. This feature has been retired.
Select default print shops lets you choose the print shops you’ll be offered by default in the app.
Preload Java on login may need to be turned on if you see a Java error when you’re trying to upload documents.
Use upload applet for file uploads activates a Java applet to help you each time you upload multiple files.
Select default language for zip file encoding lets you choose a default language to use whenever you upload a zip file.
Select language for zip file encoding on each upload displays a checkbox that lets you choose the language in which zip files are uploaded.
See full search window for attaching documents from register displays a complete search pane when you’re attaching documents to mail, making it easier to find the ones you want.
Hide Super Search Sort Tip popup hides the popup that reminds you that changing sort order repeats your search.
Hide date range of search tip dialog panel hides the dates on the search tip.
Set default time zone lets you set the app to your time zone.
Compose mail using rich text editor (HTML) turns on the rich text editor when you’re writing mail. For plain text mail, uncheck this setting.
Configure mail signatures lets you specify plain text and HTML signatures for your mail in Aconex. Learn how
Configure mail auto text lets you specify text that’s automatically inserted into every mail you compose, which can save you time writing mail.
Expand full recipient list in mail by default shows you the full list of recipients in each mail you received. Leave the box unchecked, and you’ll see only one name unless you expand the list manually.
Show logos when viewing mail ensures that your and the senders' logos, if they're available, display in all mail you view.
Select type of email notifications lets you choose the way you want to receive email notifications about Aconex Mail. See Setting up how you receive email notifications.
Prevent email response from updating Aconex mail status, if checked, will prevent your replies to external email notifications from triggering a Responded status against the associated Mail in Aconex . This is especially useful to stop your out-of-office or auto-replies from marking your Mail tasks as completed. This preference is only available if your email notification preference is set to either Entire Mail body or Entire Mail body with attachments.
Email me when a mail I sent gets manually marked as Responded. If you've sent a mail that gets marked responded after it's been sent, you'll be notified when this happens.
Email me when I’m included in a registered mail ensures you receive an email notification whenever an email in which you're included is registered into Aconex.
Receive overdue notifications via email, if checked, will send you email alerts about overdue Tasks.
Receiving overdue workflow notifications? They are administered by the organization that initiated the workflow. You'll need to contact the workflow initiator if you want to stop receiving them.
Select default language lets you choose the language in which the Aconex app and all notifications are displayed for you.
Select session time duration lets you choose how long the web browser you’re using to access Aconex will be idle before you’re automatically logged out of Aconex.
Hide the New User help banner on the Tasks page lets you hide this display on the Tasks page.
