Duplicate versions of the same document

Have you accidentally uploaded a new document while you were issuing the next version of that document?

Maybe you have a bunch of different versions of the same document uploaded into Aconex under different names? Here's how to fix that.

Tip!

You can upload multiple versions of your documents at once using Bulk Processing. Learn more

In the below screenshot, revisions C and D of a shop drawing have been accidentally registered as new documents.

In Aconex once a document is registered, you should update it with new revisions to maintain version control on the same document number.

Follow the steps below to clean up your Document Register.

Click the three dots menu on the original document (oldest version) you uploaded.
Click Update.

Update the Status, Revision, and Revision Date fields. You can also add a comment like “document register clean up” or “duplicate document”.
Drag and drop the correct file for this revision.
Click the Update Documents button.

Repeat these steps for each revision you need to add.

Make sure you transmit the new revisions to other organizations that need them.

Now select the incorrect document numbers that you want to hide in the Document Register.
Click on Tools.

Choose Mark as No longer in Use. If you don't have this option see your Organization Administrator for access.
Click the Mark as No Longer in Use button at the right of the screen. You’ll receive a prompt asking you to send a transmittal. This will update other organizations that have these incorrect document numbers.

Select the checkboxes next to the document.
In the subject or the body of the Auto-Update Transmittal let recipients know you are clearing up the Document Register and these revisions will be re-issued.
Click Send.