Support Central
Aconex brings visibility and accountability to your projects.
Once you've added a document or mail to Aconex, you can't remove it. Everything is securely retained and tracked in the un-alterable project record, giving you a full history of changes and decisions.
However, you can update incorrect or outdated documents with newer versions.
Version control is a way to track the changes made to a document.
The audit trail is a record of changes made to documents, mail, and other data such as packages and field issues.
Version control records any change made to a document or its metadata (like the document status or attributes) by keeping a copy of every version of the document.
Version control operates on a project level. When you update a distributed document, you update the version of that document.
When a document is first registered, it’s version 1. Each time that document is updated, the version increases by 1. This is maintained regardless of:
Version control helps ensure that all project participants are using the latest version of a document.
It’s also an element of good project governance and due diligence. Version control is an important part of the Aconex audit trail.
The Aconex audit trail records the changes made to documents, mail, and other information in Aconex. It lets you see who was responsible for which decisions.
Document History logs all versions and revisions of a document. Learn more
The Event Log tracks changes made to a document by people in your organization, as well as who made the change, and when. It also links to relevant transmittals, so you can see who the document was distributed to. Learn more
Every user has access to most of the information making up the audit trail for their own organization, but some information can be restricted. For example, a mail may have been sent as confidential or a document may be restricted using access control.
Revision is a piece of metadata that is input against a document. For a drawing, this should match the revision printed in the title block of the document. Generally, this is a letter (A, B, C) or a number (1, 2, 3) but could be any combination as decided by the project team. The revision is a free text field of up to 15 characters and is not controlled or validated by Aconex.
Version is a system-generated number that increases consecutively each time a document is updated. When a document is first registered it begins as version 1. When a change is made (for example the revision is updated) then version 2 is created as the most recent copy of that document. A document version is tracked across the entire project. This means if another organization updates the same document, it will be version 3. If you then update it, it will be version 4.
All historical versions of a document are retained in the audit trail. You will not have access to versions created by other organizations until they have been transmitted to your organization.
Your project’s records will be kept according to the legal requirements imposed by the country or region where your project’s data is located. Aconex is fully compliant with the laws and regulations for data security and storage for each country we operate in.
At the end of your project, you can request a Project Archive. This is a read-only copy of all your organization’s activity in Aconex over the life of your project.
