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Manage package distribution lists

Make sure the right people receive a package and new versions of it.

Create a list of people who will receive a package, and any updates to it, by default.


Things to note:

  • Distribution lists are managed per organization. This means if you make changes to your organization’s distribution list (except adding Administrators or Editors) it will not update the distribution list of other organizations.
  • If you add Administrators or Editors, they will be added to the package distribution list for all organizations. However, if you remove Administrators or Editors, they will only be removed from your organization’s distribution list.

Edit a distribution list

  1. Double-click Packages to open your Package Register.
  2. Click on the package you want to modify.
  3. Select Collaborators in the left-hand column.

 

  1. Click on the Distribution List tab.
  1. Start typing the name of a user or mailing group you want to add to the distribution list, then select. Add as many users or mailing groups as you need.
  1. If a Mailing Group has been added to the distribution list, it can be expanded to reveal all the users within it.
  1. When you transmit the package or a new version of it, all users (including those within mailing groups) in the distribution list will appear in the To field of your transmittal.

Edit distribution lists in bulk

  1. Select the packages you want to update (1000 limit).
  2. Click Package Management, select Edit, and choose Edit Distribution List in Bulk.
  1. From the bulk edit panel:
  • Click Add User or Mailing Group to add users or groups to the list.
  • Click the pencil icon to edit the status of a user or group.
  • Click the remove icon to remove a user or group.
  1. Click Update when you have finished making your changes.

Tip!

There are two statuses for the distribution: 
  • On the list means the user or group is on the distribution list for all of the selected packages. 
  • Mixed means the user or group is on the distribution list for some of the selected packages. If you change the status to On the list they will be added to all of the selected packages.

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