Learn the basics of Aconex documents, mail, and logins in minutes.
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Why use Aconex?
What is "project location"?
What is the Tasks page?
Why can't I just use email?
Why can I see other people's mail?
Can't I just mail documents to people?
Whose mail can I see?
What is the Document Register?
Who can see the documents I add to Aconex?
What are search "filters"?
Where can I get some expert advice?
Aconex keeps all your project information in one place.
It's easy to search and track, and nothing ever gets lost.
The project location is chosen by the project owner, and identifies where the project's being worked on.
You need to choose your project location to log into Aconex. If you're not sure, ask a colleague.
The Tasks page is like your Aconex home page. It lists the tasks that you need to action, which projects you are on and provides shortcuts to some common actions.
A task is an item that requires action or attention from you.
Your company email doesn't leave an audit trail. Aconex does.
Every piece of communication you exchange in Aconex is given a unique tracking number for easy reference during the project, and afterwards.
In most cases, you have access to all mail sent to anyone in your organization. You also have access to all of the mail sent by everyone in your organization.
You can filter mail so that you only see mail sent or cc-ed to you.
You can attach documents to mail, but if the document will be revised, and lots of people need to access it, the best way to share it is to send it via a transmittal.
You can search – and see – all the project mail that's been sent and received by your company.
So the mail you send is visible to everyone in your organization, and all the organizations you send it to.
The Document Register is a repository for all current and previous revisions of documents received or uploaded on a project.
Everyone in your company.
To share documents outside your company, you need to send them to other organizations using Aconex.
The filters at the top of the search page help to narrow your search for documents with certain tags.
Your colleagues add these tags when they upload the documents, to make them easier to find later.
We've asked some of our expert Aconex users for their tips and advice. View them here.